Administrative Support Assistant I (Gila County, AZ) [United States]

 

Posting Number

req16543

Department

Gila County Office

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Department Website Link

Location

Outside of Tucson

Address

USA

Position Highlights

Provides general administrative functions and assistance, which may include communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, composing correspondence and other documents, analyzing data.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs.

Duties & Responsibilities

• Screen telephone calls and visitors referring them to the appropriate office staff or supervisor.
• Sort and distribute mail to staff.
• Maintain office calendars.
• Cross-index and alphabetically file documents or correspondence.
• Arrange for facilities and services to conduct conferences, workshops, or meetings as directed by the supervisor.
• Assists with conference/workshop registration and setup.
• Monitor and order office supplies.
• Maintain office bulletin board, document holders, and general office appearance.
• Record minutes at meetings and process written report for distribution.
• Produce reports, correspondence, technical documents, forms, and fliers.
• Produce and maintain spreadsheets and databases.
• Prepare administrative forms and enter on-line functions such as payroll, p-card, staff travel, and reimbursements; working with the Business Manager to finalize processing.
• Troubleshoot technical difficulties with office equipment and computers in consultation with appropriate IT and other technical consultants.
• Enter data, produce reports, track 4-H fee payments using 4-H Plus software. Support 4-H programs and events by copying and mailing needed 4-H paperwork.
• Publish annual report with agent input utilizing a desktop publishing program such as Microsoft Publisher.

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience may be required.
• Prior work experience not required.

Preferred Qualifications

FLSA

Non-Exempt

Full Time/Part Time

Full Time

Number of Hours Worked per Week

40

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Organizational Administration

Benefits Eligible

Yes - Full Benefits

Rate of Pay

$20.33

Compensation Type

hourly rate

Grade

3

Career Stream and Level

OC1

Job Family

Administrative Support

Job Function

Organizational Administration

Type of criminal background check required:

Fingerprint criminal background check (security sensitive due to job duties)

Number of Vacancies

1

Target Hire Date

7/3/2023

Expected End Date

Contact Information for Candidates

Ashley Hall
ashley3@arizona.edu

Open Date

6/21/2023

Open Until Filled

Yes

Documents Needed to Apply

Resume and Cover Letter

Special Instructions to Applicant

Diversity Statement

At the University of Arizona, we value our inclusive climate because we know that diversity in experiences and perspectives is vital to advancing innovation, critical thinking, solving complex problems, and creating an inclusive academic community. As a Hispanic-serving institution, we translate these values into action by seeking individuals who have experience and expertise working with diverse students, colleagues, and constituencies. Because we seek a workforce with a wide range of perspectives and experiences, we provide equal employment opportunities to applicants and employees without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or genetic information. As an Employer of National Service, we also welcome alumni of AmeriCorps, Peace Corps, and other national service programs and others who will help us advance our Inclusive Excellence initiative aimed at creating a university that values student, staff and faculty engagement in addressing issues of diversity and inclusiveness.

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